By-Laws

Chapter Operations

Wingate University School of Pharmacy

Pharmacy Integration of Learning, Leadership, and Service

The name of this organization shall be known as the Student Senate. This organization shall represent the Student Body of the Wingate University School of Pharmacy (hereinafter described as the Student Body) and shall be represented by an Executive Committee and Pharmacy Senate as described below.

The Wingate University School of Pharmacy intends to be a nationally recognized leader in the education of students and pharmacists for the practice of pharmacy in all patient care settings for all patients. Wingate seeks to pursue its mission by providing an individualized, state-of-the-art learning environment that will facilitate the development of its students’ critical thinking and problem-solving skills for the pursuit of pharmaceutical care. Subordinate to the primacy of Wingate’s teaching mission are scholarly and service pursuits. Wingate will stimulate scholarly inquiry and will facilitate service to patients, to the community, to the health care professions, and to the institution. Consistent with the student-centered focus of the University, limited enrollment will allow for practice experiences during each year of the curriculum and the low student-to-faculty ratio necessary for the fulfillment of the School’s stated mission.

To fulfill this mission the student senate will strive to uphold and promote the five salient qualities and expectations of a Wingate University School of Pharmacy graduate:

(v) the highest professional commitment to the patient, the community, and the employer.

To supplement learning in the classroom through professional and service-based activities, as future Pharmacists, we will foster leadership and community involvement through activities focused on promoting our program, organization, and profession.” The acronym “PILLS” shall be used as the guiding principles that define this mission, which stands for Pharmacy Integration of Learning, Leadership, and Service.

· Promote student involvement in professional and service activities that will carry over into their professional careers

o Providing opportunities and encouragement for student attendance at chapter, regional, and national meetings.

o Increasing student awareness of current issues in pharmacy and other health related professions by means of meetings, special speakers, and chapter sponsored events.

o Promote service activities that will benefit our local and national communities.

· Serve as a governing body over all state and national professional organizations represented by the students.

The purpose of the Student Senate is to represent the Student Body of the Wingate University School of Pharmacy, act as the student governing body, enforce rules, and receive, discuss, and disseminate information and opinions of the Student Body to the appropriate persons.

The Senate shall be a forum for student opinion on important issues. The Senate shall consist of all the executive committee, the Dean’s advisory committee members, and two (2) members from each recognized Senate organization, one of which must be the organization’s liason, as described in the By-Laws. The President of the Student Senate shall be the Chairman in the meetings and may cast vote in such meetings only when the vote of the members present, including remaining executive board members, is equally divided. The Senate may pass resolutions, award honors, interpret the Constitution and By-Laws, and perform other lawful acts in response to the desires and opinions of the Senate Membership.

● Membership of the Student Body shall consist of Active Members and Associate (non-voting Members). Those students enrolled full-time (> 11 hours) in course of study leading to the Doctor of Pharmacy Degree shall be Active Members.

· Associate membership may be available to any interested individual (such as community members, health professionals, etc.) as determined by the Student Senate.

· Senate membership shall consist of members of the executive board, representatives from each service organization and the members of the Dean’s advisory committee.

§ All members must be in good academic standing with the Wingate University School of Pharmacy.

§ All members of the executive committee must maintain a cumulative GPA of 2.7 and liaisons must maintain a cumulative of 2.5.

o Members of the executive committee or liaisons falling short of the GPA requirement will be granted a one semester probation period to attain the required GPA

§ Any member elected to run for a position must have a cumulative GPA of 2.7 (executive committee) or 2.5 (liaison) respectively at the time of the election.

§ All members will adhere to all Codes of Professional and Academic Conduct set forth by the current WUSOP Catalog at all Student Senate functions on and off campus.

o Any act of misconduct will be addressed by the Executive Committee and the Faculty Advisor and may result in suspension or loss of membership.

§ All members are expected to project a positive image of the organization and Wingate School of Pharmacy at all times in the classroom, practice sites, and school functions.

§ Liaisons are responsible for logging activity with the Secretary of the Student Senate.

o All student organization service projects must be submitted to and approved by the Executive Committee.

§ All members are expected to be actively involved with their respective organization(s).

o Members may be excused from set meetings with notice to the executive committee.

o Members with unexcused absences to monthly meetings will be ineligible for organizational funding.

The budget allowed for this organization will be maintained by the executive committee, with Treasurer acting as a link to the office of the Dean:

o The Treasurer will approve/disapprove requests. Requests can be brought before the Executive committee by the Treasurer or through appeal from the liaison

· Individual budgets for each organization will be set at the beginning of each semester by the Executive Committee. Liaisons must submit budget requests by deadline determined by Executive Committee.

· The Treasurer will draft a preliminary budget which must then be approved by the Executive Committee.

o Students delegated to lead projects/activities involving the organization will need to submit receipts/proof of attendance in the case of professional meetings along with student identification number and campus mailbox number. This information is to be submitted to organization liaison.

o Upon acceptance of the above, it is the responsibility of the each liaison to complete the required form (expense voucher) and return to the treasurer for signature. The Treasurer may put restrictions on the time and place expense vouchers may be returned

o After approval from the Treasurer, the voucher will be submitted to the office of the Dean and the Treasurer will be responsible for any concerns/questions.

- The treasurer shall keep records of all transactions made for a two (2) year minimum period

o It is not appropriate for members to approach the Dean of the School of Pharmacy or the Assistant Dean for Students at any time to request funding without first approaching the executive committee.

The officers of the student senate organization will consist of the following elected officials: President, Vice President, Secretary, Treasurer and Historian. These officers comprise the Executive Committee. Other positions and duties listed are of the organizational liaisons and faculty advisors.

· Schedule, announce, preside over, and maintain order and decorum at all meetings.

· Work with the officers to develop a mission statement, strategic plan, and goals for the group.

· Act as a general representative of the group, except in cases where authority is given to another officer or member.

· Assist the Vice President in coordinating student activities and service programs.

· Serve on the Executive Committee (President, VP, Secretary, Treasurer, Historian)

· Assume the duties of the President in the absence of the President when the President is not available.

· Serve on the Executive Committee (President, VP, Secretary, Treasurer, Historian)

· Record complete minutes at all Chapter and liaison-executive board meetings and submit (in electronic form) to officers, liaisons and advisor, within 2 weeks of each meeting.

· Publicize events, in conjunction with the historian, at least 2 weeks prior to that event.

· Serve on the Executive Committee (President, VP, Secretary, Treasurer, Historian)

· Assume responsibility for funds available to the Student Body and recognized organizations and prepare reports on the disbursement of such funds at the request of the President.

· Serve on the Executive Committee (President, VP, Secretary, Treasurer and Historian)

· Document activities in written and picture format (e.g., scrapbook, webpage, etc.)

· Work in conjunction with the secretary to publicize events, the School of Pharmacy, and the organization

Each state and national organization will be represented by 2 elected (excluding members already serving on the executive committee) liaisons.

· Make monthly reports of the current state of their organization to the general membership as necessary.

· Keep Executive Committee informed of current events (competitions, meetings, workshops, etc.)

· Plan and execute at least 1 service project each year for the respective organization

· Maintain allotted budget and keep record of receipts used by organization and reimbursement of it’s members

o Expected to provide the organization and executive committee with feedback on organizational operations and to foster professionalization of the group.

· Each professional organization that exists under the student senate will be assigned at least one (1) faculty advisor. These positions will be assigned by the primary faculty advisor.

o Expected to provide the organization a liaisons with feedback on organizational operations and support keeping current with the organization.

· Elections will be help annually in March to elect the executive committee for following school year.

· Elections will begin with nominations and will be followed one month later by vote via secret ballot of the entire membership

· Candidates will be allowed to post information about themselves and their platform 1 week prior to elections on the organization’s discussion board.

· Ballots will be collected and tallied by non-returning executive committee members and further validated by the faculty advisor.

· After elections, the newly elected members of the executive committee will be expected to attend the meetings of the current executive committee and become familiar with the operations of the organization.

· Anyone nominated and running for office must have a minimum GPA of 2.7 or 2.5 for liaisons.

· Elected executive committee members will be expected to assume duties as of their announcement and instatement to office.

o All executive committee duties over the summer break will be carried out by the newly elected committee members

· Liaisons elections are to be determined by individual organization operating procedures.

· After elections, the newly elected liaison for each organization will be expected to attend the meetings of the current liaisons and become familiar with the operations of the organization.

· Liaisons elected in spring will be expected to assume duties following their instatement.

· Potential liaisons must be a member of the organization they wish to represent.

● An officer shall not be removed from office unless his/her charges are discussed by the executive committee in the presence of the faculty advisor and grounds of removal shall be established by majority vote of the Executive Committee.

● Charges against an officer made by a member must be addressed directly to the executive committee.

● Upon removal of an officer, the remaining Executive Committee will have the authority to appoint a replacement with the approval of the general membership.

○ Two-thirds vote in favor of the new appointment must be established by quorum of the membership.

· There will be a minimum of sixteen meetings of the Executive committee each academic year.

o This consists of at least one (1) meeting per month, at least a week prior to general assembly meeting.

· Executive meetings will convene prior to general membership meetings to discuss the status of chapter projects and the meeting and agenda

· Meeting agenda’s will be set ahead of time and provided to membership prior to the meeting

o Minutes will be approved at the start of each meeting from the most recent meeting.

· Faculty and Staff members are invited and encouraged to attend meeting of the general membership

· Organizations are encouraged to meet on a monthly basis. Refer to individual organization operating procedures.

· For the purposes of representation in PILLS the following organizations are recognized with the right and responsibility of recognition:

· Each recognized organization shall be entitled to appoint one (1) at least liaison, whom shall represent the organization at liaison meetings. Larger organizations may wish to have two (2)

· Any future organization desiring representation in the student government must submit a proposal to Executive Committee to be put before membership for vote.

Any organization not represented sufficiently at a called meeting of the general assembly (i.e. one (1) member from each recognized organization and one (1) Dean’s advisory member from each class) will be assessed a $25.00 fine to be deducted from budgeted funds and will not be allowed to vote until the fine is paid. Liaisons unable to attend (i.e. sickness, death of loved one, professional event) must notify a member of the executive committee.

The rules of order and procedures at all general membership and Executive Committee meetings should follow parliamentary procedure, when it is not in conflict with the By-laws of the organization. In the event of a conflict, the president has the authority to resolve the conflict.

A. Proposed amendments to the By-laws must be submitted in writing to the Executive committee.

B. The proposed Amendments will be made available for the general membership prior to the next general meeting.

C. The proposed amendment will be announced and voted on at the general meeting.

D. Adoption of the proposed amendments requires a two-thirds vote of the membership.